General Payroll Questions New Employee Questions CWSP & Student Questions Non-Resident Alien (NRA) Questions Payments to Short Term International Visitors Questions Individual Taxpayer ID Numbers (ITIN) Questions Paycheck Questions Direct Deposit Questions Employment Verification Questions Tax Questions Form Questions Yearend Tax Form Questions Common Payroll Terms
General Payroll Questions What services does University Payroll Services (UPS) provide? What is a Home Department Coordinator and who is mine? How do I get paid? How often do I get paid? Does USC offer Direct Deposit? I think my paycheck is incorrect. What should I do? Do I have to fill out Time Reports? What if I work for more than one department? When do I have to notify my Home Department Coordinator with personal information changes? Am I eligible for overtime? My paycheck has been lost or stolen. What do I do? What are USC vacation and holiday policies, and what are the Official USC Holidays? I have more questions! Whom can I contact? New Employee Questions What do I need to bring to my first day at work? What do I need to do to set up payroll? When can I sign up for Electronic W-2s? What other things do I need to do? CWSP & Student Questions Do student workers have to pay taxes? Who can file a Student W-4 Form? Why do I have FICA taxes withheld? Why am I not having FICA withheld? If I'm from out-of-state, which state do I list as my "permanent residence"? How are stipends awards (scholarships) handled? Non-Resident Alien (NRA) Questions Who do I call if I have questions or problems regarding my "visa"? Am I considered a "non-resident alien" or a "resident alien" for tax purposes? Am I limited in how long I may work? My visa or work authorization has expired. May I continue to work? Is withholding required with respect to scholarship or fellowship payments made to NRAs? Are NRAs automatically exempt from FICA and Disability taxes? What is an NRA W-4 Form and how do I fill it out? What is a tax treaty, and how does it apply with respect to wages paid to NRAs? What is an 8233 NRA Withholding Exemption Form and when do I have to submit it? How do I complete Form 8233? What is a Revenue Procedure Letter (RPL)? What is a Form DE-4 and do I have to fill it out? If I am exempt per a treaty, why is a W-4 also required? How is a tax treaty applied to Scholarships or Fellowships? With which countries does the US currently have a tax treaty? Does USC report my income and scholarships to the IRS and my home country? When do I have to submit an NRA Questionnaire? What is Form W-8BEN? What is Form W-9 and when can I file it? Payments to Short Term International Visitors Questions What is a "Short Term International Visitor"? What are "Payments to Short Term International Visitors"? What questions should I ask my visitors in preparation for their visit to USC? What is the required paperwork? What is the taxation of these payments? Where do I pick up the check after University Payroll Services' review? What special conditions must be met by "B" classification International Visitors? What special conditions and restrictions apply to F, J, H, O, or TN visa holders? Which visa types may receive payments? Are there some visa types which cannot receive payment? Who completes the Certificate of Academic Activity? Who does not? Where can I get the form? Is a Social Security Number (SSN) or an Individual Taxpayer Identification Number (ITIN) Required? How does the International Visitor apply for or obtain a Social Security Number or ITIN? What are the requirements if all work is performed outside the United States? Is there any year-end reporting by USC? What if I have more questions? Individual Taxpayer ID Numbers (ITIN) Questions What is an ITIN? Who needs one? Who must apply for an ITIN? How do I apply for an ITIN? I've applied for my ITIN – what happens now? What happens if I obtain employment? Paycheck Questions Where do I pick up my paycheck? When is my next paycheck due out? What are these deductions/reductions taken out from my paycheck? What is the difference between "reduction" and "deduction"? What do I do about a lost or damaged check? Direct Deposit Questions What is Direct Deposit and its benefits? How does Direct Deposit Work? When are funds from Direct Deposit available? How do I sign up for Direct Deposit? How soon after I sign up will my checks be direct deposited? How do I see my check information ("Payment Stub") if I sign up for Direct Deposit? How do I elect to receive the paper "Advice" slip? How do I elect to stop receiving the Advice Slip? Can I set up Direct Deposit to more than one bank? Can I set up Direct Deposit with the USC Credit Union? What do I do if I want to change my Direct Deposit instructions? What do I do if I want to cancel my Direct Deposit? What do I do if I have to close an account my deposit is going to? Can I have Direct Deposit on a "Hand Drawn" Check (Out-of-Cycle Check)? When is Direct Deposit not available? Can I set up direct deposit for any checks issued to me by Disbursement Control? Employment Verification Questions Who is TALX: The Work Number? What are the benefits of using The Work Number? What type of information will be released? How soon after I'm hired is information available? What if I have questions about The Work Number? Tax Questions What are FICA-OASDI and FICA-Medicare? What are Federal Withholding and State Withholding? What does "EXEMPT" on the W-4 mean? Are student earnings automatically exempt? What are the differences among "exemptions", "allowances" and "deductions"? Are Tuition Assistance benefits taxable? What is the Earned Income Tax Credit (EITC)? I believe I am owed a tax refund. What should I do? Forms Questions What is an I-9 Employment Eligibility Verification Form? How do I complete Form I-9? What is a W-4 Personal Withholding Allowance Form? What is Form DE-4 and do I have to file one? What is a W-5 Earned Income Credit (EIC) Form and how do I fill it out? What is the NRA Questionnaire? What is the Form W-8BEN? What is the 8233 NRA Withholding Exemption Form and how do I fill it out? What is a W-9 Form? Yearend Tax Forms Questions What is a W-2 Form and when should I receive it? What is a Form 1042-S and when should I receive it? How can I be sure to receive my W-2 and/or 1042-S Form(s)? How do I sign up to receive my W-2 online? What is "W-2 eXpress"? What do I do if I have problems logging into the online site? Can my tax form be downloaded for tax preparation? What if I need another W-2 and/or 1042-S Form(s)? Any fees for duplicate forms? How do I understand my W-2? What do I do if my W-2 and/or 1042S are incorrect? What is a 1098-T Form? Whom do I call with questions? What is a 1099-M Form? Whom do I call with questions? What is a 1099-R Form? Whom do I call with questions? What is the EITC? Whom do I contact for further assistance? Common Payroll Terms What does that mean?
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General Payroll Questions