Overview of Employee Verification
Various agencies and financial institutions may request a person's employment verification from an employer. With the Employee Verification Request online form, you can submit an authorized request to the system to print out an Employment Verification form. This Verification form may or may not contain the employee's payroll information as required by a legitimate credit/financial institution.
When you submit a Verification request, the system prints out the Verification letter, which is delivered to Payroll Services. Payroll Services reviews the Verification letter and then sends it directly to the requesting agency/institution.
Per University policy, Payroll Services is the only entity authorized to respond to written inquiries regarding employment verification, and will only respond in writing (not by telephone, fax or e-mail).
Verification Request Form Page
Employee Information
This section displays basic work information on the Employee who is being verified. If you have questions, contact your Home Department Coordinator.
Employment Verification Requestor Information
In this section, you specify what to print on the Verification form and information about the party requesting
the verification.
denotes a required field.
| Type of Verification | Select "Credit" to include salary information, or "Non-Credit" to list job information only. | |
| Requestor Name | | Enter the name of the requesting party. |
| Contact Person | | Enter the name of the contact person with the requesting party. |
| Address | | Enter the address to the requesting party. |
| Zip Code | | Enter the zip code to the address of the requesting party. The city and state will load automatically. |
| Phone | Enter the phone number for the contact person of the requesting party. | |
| Fax Number | Enter the fax number for the contact person of the requesting party. | |
| Remarks | | Enter any additional remarks to print on the Verification form. |
There are two buttons at the bottom of the page.
| Submit for Confirmation | Click on this button to submit your request to the system. The system will assemble and display the data on the Verification Request Confirmation Page. | |
| Exit Process | Click on this button to leave the process without submitting the request. You will return to the process selection menu. |
Verification Confirmation Page
After you enter the initial information and clicked on the "Submit for Confirmation" button on the Request page, the Employment Verification Confirmation page comes up displaying all the data that will be printed on the official Verification Letter. Look over all the information carefully to make sure it's correct.
Employee Information
The first two sections display the employee's identification information and current job status. Make sure all this information is correct. If any information is incorrect, contact your Home Department Coordinator to update your employee information.
Requestor Information
This section displays the requestor data you entered on the Request Form page. If you want to change any of this data, you may click on the "Return to Page 1" button located near the bottom of the Confirmation page.
Year-to-Date Totals
This section displays the employee's annual salary for the current and past couple of years. If you selected Non-Credit Verification, this information will not be printed on the final Verification even though the table is displayed on the Confirmation page.
Process Options
The Confirmation Page contains three process buttons located near the bottom of the page.
| Submit Request | After reviewing all the data for accuracy, you may click on this button to submit the request to the system to print out the Employment Verification Letter. The letter will be printed and delivered to Payroll Services within 3 business days. You will receive an email confirmation regarding your Employment Verification Request. | |
| Return to Page 1 | If you want to change any Requestor Information, click on this button to return to the Verification Request Form page where you may change your entries. | |
| Exit Process | Click on this button to leave the process without submitting the request. You will return to the process selection menu. |