• Overview of the Work Information Update Page
  • Update Work Information Page
      – Employee Information Section
      – Work Information Section
      – USC Directory Information Section
      – Direct Deposit Advice Slip Printing Section
      – Leave Balances Section
  • Work Information Update Confirmation Page

Overview of the Work Information Update Page

The Employee Work Information Update page allows you to change your work contact information and your directory listing. Note that while changes are updated automatically within the system, changes may not appear in the Online Directory until the next system update which can take up to a week.

If you have Direct Deposition pay, you may also select whether or not to receive a printed Direct Deposit advice statement.

Fields marked with double asterisks [**] are required fields. Other fields are optional and may be left blank.

Update Work Information Page

Employee Information Section

The top section of this page displays your basic Employee information, and is repeated on each page.

Employee ID  This is your USC Employee ID # and you use it to access all your employee/payroll records. Your ID is also printed on your USC ID Card.
Employee Name  This it your legal name. If the name needs to be corrected, contact your Home Department Coordinator.
If you preferred to be referred by a different name, you can specify that below.
Employee SSN  This is your Social Security #.
Employee Street Address, City, State, Zip  This is your home mailing address.
Home Department  This is the name of the home department in which you work
Home Department Coordinator  This is the name of the person to contact regarding your personnel file.
Employee Status  This is your current employee status at USC.
Employee e-mail  This is your USC e-mail contact. Since everything you do on the eTrac system sends you a confirmation notice via e-mail, make sure it's correct. If not, edit it on this page.

Work Information Update Section

The information shown is the data that is currently in your employee record. After making any necessary changes, you can continue editing your Directory Listing information, or click on the "Submit for Confirmation" button located near the bottom of the page.

Building Name** Select your building code. The list is sorted alphabetically by the full building name.
Room Number** Enter the room number of where you work in above building.
Mail Code** Select your USC mail code. The list is sorted alphabetically by building code and room number.
Phone #** Enter your 10-digit work phone number.
Fax #  Enter your 10-digit fax number if available.
Cell Phone #  Enter your 10-digit cell phone number if available.

Entering Phone Numbers:
You may enter phone numbers with dashes: e.g., 000-000-000,
with parentheses and a dash: e.g., (000)000-000,
or as a single string of numbers: e.g., 000000000.

 
E-mail** Enter your work contact e-mail address.
URL  Enter the URL address to your web site home page if available.
Receive eTrac Mass email** Select "Yes" or "No" to indicate whether or not you want to receive general eTrac news email.
Receive Benefits email** Select "Yes" or "No" to indicate whether or not you want to reeceive general news email from the Benefits Office.
 
Work Information Last Updated  This line displays the date when and the person who last changed your work information.

USC Directory Information Section

This section allows you to specify what information you want displayed in the USC Directory--in both the printed Directory and the USC Web Directory. Note that changes you make to your Directory listing will not show up on the USC Web Directory until the next periodic Directory update which typically can be within a week.

Make any necessary changes and then click on the "Submit for Confirmation" button located near the bottom of the page.

Print in Directory  "Yes" indicates that you will be listed in the USC Directory. "No" indicates that you will not be listed in the USC Directory. You may not change this setting via the Web.
Print Work Email in Directory** Select "Yes" or "No" to indicate whether or not to print your work email address with your Directory listing.
Print Home Address in Directory** Select "Yes" or "No" to indicate whether or not to print your home address with your Directory listing.
Print Home Phone in Directory** Select "Yes" or "No" to indicate whether or not to print your home phone number with your Directory listing.
Salutation** Select the salutation with which you would like to be addressed.
Directory Last Name** Enter how you would like your name to appear in the USC Directory. If you change your Directory Name, it may not appear online until the next scheduled online Directory update.
Directory First Name**
Directory Middle Name 
Preferred First Name If you prefer to be called differently from either your legal name or the Directory Name, enter a preferred first and/or last name. This preferred name will not be used for the printed Directory or the online Directory, but is a name by which you preferred to be called.
Preferred Last Name
Directory Title  This is your job title as how it will appear in the Directory. If you want to change this, contact your Home Department Coordinator.
Directory Information Last Updated  This shows the date when your Directory listing was last changed, and who made the change.

Direct Deposit Advice Disposition Information Section

If you have Direct Deposit, this section appears to give you the option of recieving printed green advice slips or not. By default, the system does not print advice slips. If you wish to receive printed advice slips, select the "Home Department" option. The printed advice slips will be delivered to your Home Department where you can pick it up. Either way, electronic versions are available for downloading and personal printing from Payment Stub Inquery

Advide Disposition Code  Select whether or not to receive printed advice slips:
  • Electronic - Not Printed
  • Home Department

After you have finished making all changes, click on the "Submit for Confirmation" button located near the bottom of the page.

 

Leave Balances Section

Depending on the department in which you work, this section may or may not be displayed. If this section is shown, you will see the amount of time you have accrued towards your Vacation Time and Sick Time as of the "Effective Date".

 

Process Buttons

There are 2 buttons near the bottom of this page:

Submit for Confirmation Click on this button after making your changes. The system will load the Work Information Update Confirmation Page so you may review your changes.
Exit Process Click this button at any time to cancel changes and return to the eTrac main menu.

Work Information Update Confirmation Page

The Work Information Update Confirmation page will display a summary of your changes for review before submitting them to the system.

Employee Information Section

The top section of this page displays your basic Employee information again.

Update Information Section

All changes you just made are displayed in this section:

Description  This column lists the name of the item of information that you changed.
Current Values  This column shows the data for that item that is currently in your employee record.
New Values  This column displays the change you made to this item.

Directory Information Section

This section displays what will appear in your Directory listing.

Process Buttons

There are 3 buttons near the bottom of this page.

Submit for Update When you are satisfied with your changes, click on this button to save them.
Return to Page 1 Clicking on this button will return you to the Update Work Information Page where you may make further changes before submitting them to the system.
Exit Process Click this button to cancel all changes and return to the eTrac main menu.