• Overview of Duplicate Yearend Forms Request
  • Yearend Forms Duplicate Request Page
  • Yearend Form Confirmation Page

Overview of Duplicate Yearend Forms Request

Each January, University Payroll Services sends out yearend tax forms summarizing your total earnings at USC for the previous year. You use these official W2 and 1042S tax forms to file your income taxes.

If you need duplicate copies of these forms, you can request official duplicate form printouts with the Employee Duplicate Yearend Forms Request.

Note: The first duplicate forms request for a particular year is free; however subsequent requests are $5.00 each.
If you do not need an official form printout and just want to view your yearend totals, look on the Yearend Tax Reporting Summary Page.

Yearend Forms Duplicate Request Page

Employee Information

This section displays your basic information. If any of this information is incorrect, contact your Home Department Coordinator (listed within this section) to update your employee record.

Select Yearend Period

  1. Click on the Select Yearend Form drop-down selection box and select a year for which you want to request duplicate forms. If the year you want is not available, duplicate forms for that year is not available at this time.
  2. Click on the Send/Hold option and select how you want to receive the duplicate form: either to have the Payroll Office hold it for you to pick up, or to send it to the home address that is listed on the Employee Information Section.
  3. Click on the Submit for Confirmation to go to the Yearend Form Confirmation Page.

You may cancel and exit this process at any time by clicking on the Exit Process button. You will return to the process selection menu.

Yearend Form Confirmation Page

Employee Information

Your basic employee information is repeated at the top of this page.

Mail Out Information

  1. This section displays your home address and the duplicate form(s) you requested. Review this information. Your duplicate forms will be mailed out to this address.

    If your home address listed is incorrect, advise your Home Department Coordinator of your new home address so that the duplicate form is mailed to the correct address. The United States Postal Service will not forward W-2 and 1042S Forms. After reporting the address change, check back on this web site. When the correct home address has been updated, continue with your duplicate yearend form request.
  2. Click on the Submit Request button to send the request through the system. You will be emailed a confirmation notice about this request, and your duplicate forms will be generated in a few days.

Process Buttons

The Confirmation Page contains three process buttons located near the bottom of the page:

Submit Request After reviewing all the data for accuracy, you may click on this button to submit the request to the system to print out the duplicate yearend tax forms. You will receive an email confirmation regarding the duplicate forms request.
Return to Page 1 If you want to change the yearend tax form request, click on this button to return to the Yearend Forms Duplicate Request page where you may select another year.
Exit Process Click on this button to leave the process without submitting the request. You will return to the process selection menu.