• Overview of Part-Time Faculty Certification of Hours
  • Contract Year Selection Page
  • Certification Letters Page
  • Certification Letter Details Page

Overview of Part-Time Faculty Certification

The online Part-Time Faculty Certification of Hours allows you to submit certification for the number of hours you've worked as stipulated on your Contract.

Contracts are based on a fiscal year schedule from July 1 to June 30 of the following year. The "Contract Year" is the later year when a fiscal year applies. For example, if you have a contract that began in August 2005 and ended in December 2005, this contract falls under the 2005-2006 fiscal year, which would be the 2006 Contract Year.

All contracts on the system are listed by Contract Year. Select each Contract Year to retrieve your contracts.

Contract Year Selection Page

The first page of the Certification of Hours lists your basic employee information.

Instructions

  1. Select a Contract Year to view.
  2. Click on the "Select Contract Year" button to continue.

Page Descriptions

Employee ID  This is your 7-digit Employee ID #.
Employee SSN  This is your Social Security #. For your protection, only the last 4 digits are displayed.
Employee Name  This is your full name as how it appears in your Personnel record.
Home Department  This is the 10-digit number of your Home Department and the Department name.
Primary Department  If different from your Home Department, this field shows your primary work department.
Contract Year  Bring down the selection box and select a year for which you want to see the Certification letters.

Action Buttons

There are 2 buttons near the bottom of this page:

Select Contract Year After selecting a Contract Year from the selection box, click on this button to continue to the next page to view the Certification Letters for the selected year.
Exit Process Click this button to return to the eTrac main menu without any submissions.

Certification Letters Page

This page lists all the Certifications that apply to the selected Contract Year.

Instructions

  1. Select a Certification Letter by clicking on the corresponding button located to the left of the Letter ID.

Table Descriptions

Letter ID This column shows the unique ID number of the specific Certification Letter.
Department This column displays the Department number for which the Letter applies.
Description This column shows the name of the Department.
Cert Date This column shows the date when the specific letter was certified.
Cert Y/N This column shows either "Y" or "N" indicating your reply on whether or not you met the required number of hours.

Action Buttons

There are 2 buttons near the bottom of this page:

Back to Page 1 Click on this button to return to the Contract Year Selection Page to select another Contract Year.
Exit Process Click this button to return to the eTrac main menu without any further submissions.

Certification Letter Details Page

You make your Certification agreement on this page.

Instructions

  1. Select either the "Yes" or "No" option to certify your Hours. The option descriptions may span more than a single line within the selection box. Just select either the "Yes" or "No" option.
  2. If you certify "No," provide an explanation in the following textbox.
  3. Acknowledge your agreement to the Certification by selecting the "I agree to be bound by this certification" option.
  4. Click the Update Item button to submit your Certification.

Page Descriptions

Letter ID This is the unique ID to this Certification Letter
Department This is the department number for this Letter
Description This is the Description of the Department
Certify Hours "Y" or "N" This multi-line select box contains only 2 options: "Yes" or "No." Select one to certify your hours.
Complete ONLY if above response is "N" If you answer "No" in the above certification, write your explanation in this box.
Certification Agreement "Y" or "N" Make your agreement to this certification with this select box.

Action Buttons

There are 2 buttons near the bottom of this page:

Update Item Click on this button to return to the Contract Year Selection Page to select another Contract Year.
Back to Page 2 Click this button to cancel any changes and return to the Certification Letters Page.